Team Collaboration Guide

Set up Promptha for effective team workflows with shared resources and governance.

Team Plans

Plan Comparison

Feature	Pro	Team	Business
Seats	1	5	25
Shared Fabrics	✓	✓	✓
Team Analytics	-	✓	✓
SSO	-	-	✓
Custom Roles	-	✓	✓
Priority Support	-	-	✓

Setting Up Your Team

1. Create Team Workspace

1. Upgrade to Team plan
2. Go to Settings > Team
3. Name your workspace
4. Invite members

2. Invite Members

Invite by email or shareable link:

• Members: Can use fabrics, view analytics
• Editors: Can create and edit fabrics
• Admins: Full access including billing

3. Configure Permissions

Set permissions for:

• Who can create public fabrics
• Credit allocation per member
• Access to specific fabric categories

Shared Resources

Team Fabrics

Create fabrics that all team members can use:

• Brand-specific tools
• Standard workflows
• Quality-controlled outputs

Fabric Folders

Organize by:

• Department (Marketing, Product, Sales)
• Use case (Blog, Social, Email)
• Workflow stage (Ideation, Draft, Polish)

Knowledge Bases

Share knowledge bases across the team:

• Brand guidelines
• Product information
• Standard operating procedures

Workflows

Approval Workflows

For teams that need review:

1. Creator generates content
2. Submits for review
3. Reviewer approves/requests changes
4. Content is finalized

Templates

Create team templates:

• Standardized inputs
• Consistent outputs
• Brand compliance

Credit Management

Allocation

Distribute credits:

• Equal split: Same credits per member
• Role-based: More for power users
• Pool: Shared team pool

Monitoring

Track usage:

• Per-member consumption
• By fabric type
• Over time trends

Alerts

Set up alerts for:

• Individual usage spikes
• Approaching limits
• Unusual patterns

Analytics

Team Dashboard

View:

• Total team usage
• Popular fabrics
• Cost per output type
• Efficiency metrics

Member Insights

See individual:

• Most-used fabrics
• Credit consumption
• Output quality (ratings)

Best Practices

1. Standardize Workflows

Create documented processes:

• When to use which fabric
• Review requirements
• Quality standards

2. Train Your Team

• Onboarding sessions for new tools
• Regular updates on new fabrics
• Share tips and tricks

3. Governance

• Define acceptable use
• Set quality thresholds
• Regular audits

4. Iterate

• Gather feedback regularly
• Improve fabrics based on use
• Retire unused tools

Security

Data Handling

• All data encrypted in transit and at rest
• Option to disable data retention
• GDPR and SOC 2 compliant

Access Control

• SSO integration (Business+)
• Two-factor authentication
• Session management

Enterprise Features

For larger organizations:

• Custom contracts
• Dedicated support
• On-premise options
• Custom integrations

Contact sales: Enterprise Inquiry